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Community Development Block Grant (CDBG) Administrative Assistant I

Company: City of Rapid City
Location: Rapid City
Posted on: June 12, 2021

Job Description:

DescriptionABOUT USThe City of Rapid City offers fantastic benefits including employer-paid health insurance premiums, 6% employer-matching retirement, life insurance benefits, short-term disability and generous vacation and sick leave time off. For a detailed benefit summary, clickhere.The Community Development Block Grant (CDBG) is a flexible program that provides communities with resources to address a wide range of unique community development needs.The Division works with the public in identifying challenges and opportunities affecting the quality of life of Rapid City residents.For more information, visitCommunity Development Block Grant.UnionThis position is part of the AFSCME union. Applications within the work unit will be considered first.Position DetailsABOUT OUR JOBThis position will primarily provide administrative support to the CDBG program division and will also support the Community Development's Code Enforcement division secondarily.Essential duties and responsibilities:* Maintains the CDBG division calendar, schedules meetings (including virtual meetings through platforms such as Zoom and WebEx), makes travel arrangements, and provides other administrative duties that may be essential to assist the work unit managers and code officers.* Orders equipment and supplies, prepares and processes purchase orders, and arranges for equipment maintenance and repair as necessary.* Prepares CDBG agenda items for City Council and City Council Working Session meetings.* Answers calls and greets guests professionally. Responds to written and verbal inquiries and other requests regarding operation of the work units.* Assists in the preparation of regularly scheduled reports and plans to include producing maps, tables, charts, and graphs.* Inputs data into the Integrated Disbursement and Information System (IDIS).* Drafts routine contracts, notices, letters, and memos for review.* Develops and maintains a tracking and filing system to ensure organized workflow.* Uploads and retrieves documents from software such as OneDrive, GoDrive, Teams, and Dropbox.* Assists with budget preparation, monitoring, and reconciliation.* Assesses and maintains current accounting operations, offers recommendations for improvement and implements new processes.* Monitors loan payment receipts; prepares and mails late notices and satisfaction of mortgages when necessary.* Disseminates announcements and sends routine correspondences.* Maintains CDBG and Code Enforcement web pages.* Attends meetings and takes minutes.* Other duties as assigned.Additional InformationABOUT YOUThe CDBG Administrative Assistant is an important contributor to the team and previous experience working in an office setting with a similar background is highly preferred.An ideal candidate will have excellent and effective communication and computer skills, a professional and approachable manner, and the ability to work on a small, customer-service driven team.We understand your time is valuable, so we encourage you to apply if you possess the following minimum requirements:* High School Diploma or General Education Degree (GED).(Associate's Degree in Accounting, Business Administration, Finance, or related field is preferred)* Minimum 3 years combined administrative experience and/or experience with Federal programs such as CDBG, HOME, NSP, SHOP, or other mortgage, grant, assistance, or regulatory federal programs.* Experience maintaining financial transactions and ensuring compliance with legal requirements. Associated topics: administrative associate, administrator, database, database administrator, executive assistant, executive support, human resources, operational support, recruiter, recruitment

Keywords: City of Rapid City, Rapid City , Community Development Block Grant (CDBG) Administrative Assistant I, Other , Rapid City, South Dakota

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