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Administrative Assistant - Part-time

Company: Bethany Christian Services
Location: Rapid City
Posted on: June 7, 2021

Job Description:

Administrative Coordinator - Part-time

Requisition #: req4670

Rapid City, SD

Hours: Part-time; up to 20 hours weekly

Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Bethany is an international Christian nonprofit partnering with communities in more than 30 states and in several countries around the world. We strengthen and preserve families, support displaced people fleeing danger, and find safe, loving families for children who need them. Bethany is at the forefront of creating and implementing solutions to meet the growing needs of vulnerable children and families in the U.S. and around the world.

As an Administrative Coordinator you will be primarily responsible for performing the required administrative and clerical tasks for the service unit. This individual will also play a key role with ensuring the processes are efficient and done smoothly.

This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

Essential Job Responsibilities:

  • Greet and welcome visitors upon arrival with a positive attitude;
  • Promptly address incoming calls and route them to the appropriate person;
  • Receive and route incoming postal and inter-departmental mail;
  • Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;
  • Perform administrative task, and other document gathering and filing;
  • Run various reports, and draft correspondence and/or transcribe meeting notes, as requested;
  • Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low;
  • May be required to perform basic bookkeeping and accounting functions, as needed;
  • Complete legal work for pregnancy counseling and domestic adoption;
  • Perform Quality Assurance review of files from all programs, as needed;
  • Assist with marketing and fundraising for the branch, as needed;
  • Directly assist the branch director with tasks, as requested;
  • Perform notary duties for the branch;
  • Complete other duties as assigned.


  • Bachelors level degree from an accredited college preferred;
  • At least two (2) years of prior experience working in an office setting;
  • Excellent verbal and written communication skills;
  • Must have an ability to provide excellent and compassionate customer service;
  • Ability to work independently and exercise a high level of confidentiality;
  • Must be reliable with time sensitive deadlines and tasks;
  • Working knowledge of office practices, procedures, and basic Accounting;
  • Proficient in Microsoft Office products;
  • Computer and typing skills sufficient to perform essential job functions;
  • Active motor vehicle license;
  • Maintain a reliable automobile with adequate insurance coverage;
  • Pass a criminal history screen, including state and local child protection agency registries;
  • Subscription to and integration of the agency Statement of Faith, Mission Statement, and Cultural Diversity Commitment.

We value and embrace the principles of diversity, equity, and inclusion; our culture is strengthened and our workplace is more dynamic. We are a global organization with multicultural staff, clients and stakeholders, so we strive to create a workplace that reflects the communities we serve and where everyone feels empowered to bring their full, authentic selves to work. More work remains, but we are deeply committed to honestly acknowledging and addressing the impacts of race and racism throughout the organization. This work can be uncomfortable and even painful, but we believe that the greatest challenges bear the greatest rewards.


Keywords: Bethany Christian Services, Rapid City , Administrative Assistant - Part-time, Other , Rapid City, South Dakota

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