Administrative Assistant

Company: Forterra
Location: Rapid City
Posted on: June 6, 2021

Job Description:

Job Description Forterra is seeking an Administrative Assistant for its Rapid City, SD office. Reporting to the Regional Sales Manager, the Administrative Assistant will support up to 6 plant locations with administrative duties. ESSENTIAL RESPONSIBILITIES & TASKS Answering phone & directing all incoming calls Responsible for Bar Nunn, Rapid City, Mitchell, Menoken, Billings, Helena Line Item Price Checking for product shipped (Involves using the Consolidated Invoice Report, which is an Excel document.) Note: Must be done daily Responsible for Bar Nunn, Rapid City, Mitchell, Menoken, Billings, Helena - Invoice Total Verification (using Consolidated Invoice Report & Doc-Trak) Assisting with Bar Nunn, Rapid City, Mitchell, Menoken, Billings, Helena - Order Verification Reports Price verification and saving to project file Must be able to stay late on month-end, as required. Typically summer months only. Distributing incoming mail Preparing outgoing mail Stencil production & distribution to production facilities (date stencils, project stencils, Q-Cast stencils, etc.) Ordering office supplies and local shopping for groceries/office items Organizing and keeping office supply storage area orderly. Special projects, as assigned Example: Making additional MT, WY & SD Concrete Bridge & Drainage Products Catalogs Scanning of items to be archived Assistance with meeting and meal planning. Preparing binders for meeting. Example: Concrete 101 Binder Updating & maintaining phone list for ND, SD, MT & WY Assisting with maintaining the preferred hotel list Will work closely with Administrative Coordinator to make sure OVRs and prices are checked daily Other duties as assigned MINIMUM QUALIFICATIONS 2 years of administrative assistance required Extreme attention to detail is required Must have exceptional communication skills Must work well with all people and have outstanding human relations skills Experience using Microsoft, Excel, Word, Outlook & PowerPoint required Must be a self-starter and able to work well independently as well as a member of a team ADDITIONAL Will work with the following on a regular basis: 5 Engineers 5 Customer Coordinators 6 Salespeople 6 Dispatchers 6 Plant Managers BENEFITS & COMPENSATION We believe our employees play a key role in the companys success and future growth. Our comprehensive package of compensation and benefit programs reflect this belief. We strive to develop competitive pay programs that will attract, motivate, retain and reward employees. Applicants must be currently authorized to work in the United States on a full-time basis. Equal Opportunity Employer Minorities/Females/Veterans/Disabled Welcome No Search Firms please. Company Description Forterra is a leading manufacturer of pipe and products in the U.S. and Eastern Canada for a variety of water-related infrastructure applications, including water transmission, distribution and drainage. The company generated pro forma net sales of $1.5 billion in 2019. Based in Irving, Texas, Forterra employs more than 5,000 people and operates more than 85 facilities, with products available throughout the U.S. and Eastern Canada.

Keywords: Forterra, Rapid City , Administrative Assistant, Other , Rapid City, South Dakota